The Petty Cash Module helps you efficiently manage and track petty cash transactions, including balances and cash-based expenses.
Step 1: Access the Petty Cash Module :
Log in to DAAI Business Suit
Navigate to the Petty Cash Module from the main menu or dashboard.
Step 2: Understand the Petty Cash Grid :
The module’s main screen displays a summary of petty cash records. Key elements include:
Petty Cash Balance: Shows the current total balance available.
Expense ID: If a cash payment has been used for an expense, the View icon under the relevant entry links to its detailed Expense ID record.
Grid: Displays all transactions, including credits and debits, and their effects on the total balance.
Step 3: Add a New Petty Cash Record :
Click the Add New button to open the Petty Cash Form.
Fill in the required fields:
Credit Amount: Enter the cash amount being credited to petty cash.
Credit Value: Specify the corresponding value for the transaction.
Date: Select the date for the transaction using the calendar (format: dd/mm/yyyy).
Notes: Provide any relevant details or descriptions for the transaction (e.g., “Cash added for office expenses”).
Review the entered details and click Save to add the transaction to the petty cash records.
Step 4: Review and Track Transactions :
Use the Grid to view all previous transactions, including Cash credits.
Cash expenses linked to Expense IDs.
Click the View Icon next to an Expense ID to open the corresponding expense details for verification or review.
Step 5: Monitor Petty Cash Balance :
Always refer to the Total Balance displayed in the grid to keep track of the remaining petty cash.
Ensure that cash inflows and outflows are updated accurately to maintain transparency and avoid discrepancies.
Step 6: Tips for Efficient Management :
Regular Updates: Log every petty cash credit or expense immediately to avoid missed entries.
Review Notes: Use detailed and meaningful notes for every entry to make audits easier.
Track Expenses: Frequently check the linked Expense IDs to confirm cash outflows align with recorded expenses.
Articles
- Can I generate reports on cash expenses and balances from the Cash Expense and Balance Module?
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- Does the Cash Expense and Balance Module provide real-time cash balance tracking?
- What happens when I click the view icon next to a cash expense record in the Cash Expense and Balance Module grid?