Billing

🔍 Overview

The Billing Module in the DAAI Business Suite is a centralized system designed to manage all financial transactions, client invoicing, and revenue tracking with ease and accuracy. This module streamlines your entire billing workflow—from creating estimates to managing payments and issuing credit notes.

✅ Key Benefits

• Streamlined Financial Management
  Centralize all billing tasks in one module for better control and visibility.
• Enhanced Accuracy
  Reduce manual errors with automated calculations and linked project/client data.
• Client Satisfaction
  Offer transparent and customizable invoicing aligned with client requirements.
• Time Efficiency
  Automate common workflows like invoice creation, receipts, and financial adjustments.

🧩 Key Features

👥 Clients: Manage full client profiles, including contact info and billing preferences. Every invoice, payment, and credit note is linked for easy tracking.

📁 Projects: Link invoices and billing to specific projects to track revenue on a per-project basis.

📦 Packages: Create predefined service or product packages with pricing, discounts, and tax details.

🧾 Billed Items: Add individual or additional billed items to invoices—services, products, or one-time charges.

📄 Proforma Invoice:  Generate pre-sale estimates (non-binding) to give clients a cost preview.

🧾 Invoice: Create and issue detailed, tax-compliant invoices. Customize formats, due dates, and payment terms.

💰 Payments: Log received payments, mark invoices as paid, and track outstanding balances.

💳 Credit Note: Issue credit notes for refunds, billing corrections, or cancellations. Automatically adjust client balances.

🔄 Billing Module Workflow – DaaI Business Suite

This workflow outlines the end-to-end process for managing billing operations, starting from client creation to payment recording.

1️⃣ Create Client (Manually or Automatically)

• Automatic Creation: When an opportunity is marked “Won”, a client record is created automatically (unless already existing).
• Manual Creation: Go to Billing → Client → Add, and fill in all mandatory fields.

🔁 A single client record can be linked to multiple projects. No need to create the same client again.

2️⃣ Create Project

• Link each new Project to an existing Client.
• All billing-related actions (Proforma, Invoice, Payment) are project-specific.

3️⃣ Create Proforma Invoice

• Add Billed Items or choose from predefined Catalog.

Actions:

• 🔵 Finalize → Converts Proforma to Invoice and deletes the Proforma.
• ✏️ Edit → Modify or update proforma data.
• 🗑️ Delete → Permanently removes the Proforma.

4️⃣ Invoice

• Can be created automatically by finalizing a Proforma or manually.

Actions:

• ❌ Cancel → Marks the invoice as cancelled and auto-generates a Credit Note.

5️⃣ Payment

• Add payments specific to an Invoice.

Actions:

✏️ Edit → Update payment amount; system auto-updates status (PAID, Unpaid, Part, etc.).

🗑️ Delete → Must manually update Invoice status (Unpaid, Part, etc.) if payment is removed.

📌 Summary

The Billing Module ensures:

• End-to-end financial tracking
• Efficient invoice and receipt generation
• Seamless integration with client and project modules
• Error-free, automated workflows
• Faster collections and better client experience

Whether you’re billing for services, products, or ongoing packages, this module provides all the tools you need to manage it efficiently.