The Reimbursement Module allows you to efficiently manage reimbursement records and payments for employees or suppliers. Follow this user-friendly guide to use the module effectively.
Step 1: Access the Reimbursement Module
From the DAAI Business Suit dashboard, navigate to the Reimbursement Module to view existing records or add new reimbursements.
Step 2: Add a New Reimbursement
To record a reimbursement, click the Add Reimbursement button and fill in the following fields:
Reimbursement To: Select the individual (e.g., employee or supplier) to whom the reimbursement is being made from the dropdown menu.
Amount: amount will be autofilled with the expense id.
Is Paid?: Mark this checkbox if the reimbursement payment has already been made.
Payment Mode: Select the method of payment (e.g., Cash, Bank Transfer, Cheque) from the dropdown menu.
Voucher Number: Enter the unique voucher number associated with this reimbursement.
Payment Reference Number: Provide the reference number for the payment transaction, if applicable.
Notes: Add any relevant details or remarks regarding the reimbursement.
Step 3: Save the Record
After filling in all the fields, click Save to record the reimbursement.
The newly created record will appear in the list under the Reimbursement Module.
Step 4: Review Reimbursement Records
Use the module’s grid view to see all reimbursement records, including details like the amount, payment mode, and status.
Click on the Expense ID in the view mode to navigate directly to the corresponding expense in the Expense Module for detailed viewing.
Step 5: Edit or Update Records
Select a record and click Edit to make changes, such as updating payment details or adding additional notes.
Ensure that all changes are saved to maintain accurate records.