🎯 What this is
Purpose: Track work hours directly from your computer without opening the web portal.
Available For: Windows & macOS
🛠️ Installation & Login
📍 Screen: Open the DaaiSuite Timesheet desktop app from your Start Menu / Applications. The login screen appears.
- Download & Install the Timesheet software from the link your admin shared.
- Open the App → enter your email and password (same credentials as DaaiSuite Business Suite).
- Click Login → the Timesheet Dashboard appears.
💡 Tip: Even if you close the app window, it keeps running in the background and continues tracking your time.
⚠️ Stale session? If the desktop app refuses to log you in or shows an authentication error, your saved session may have been issued before a recent security update. Log out and sign in again from the desktop app to refresh your session.
📊 Dashboard Overview
📍 Screen: The Timesheet Dashboard opens automatically after login — this is the home screen of the desktop app.
- Current Status → Shows whether you’re on a task, on break, or clocked out.
- Timer → Starts from 0 when you begin a task and counts up in
HH:MM:SS. - User Name → Displays the logged-in employee’s name.
🎨 Task Buttons & Their Colors
| Task Type | Button Color | Billable? |
|---|---|---|
| Project Task | 🟩 Green | ✅ Billable |
| Break | 🩷 Pink | ❌ Non-Billable |
| Meeting | 🟧 Orange | ✅ Billable |
| Office Activity | 🟨 Yellow | ❌ Non-Billable |
| R&D / Training | 🟦 Blue | ❌ Non-Billable |
| Clock Out | 🟥 Coral Red | ❌ Ends current log |
📝 Adding a Task via Buttons
- Click the task button (e.g., Project Task, Meeting).
- A pop-up appears → enter Title and Task Description.
- Click OK → the timer starts automatically.
💡 Tip: Your current task type is always shown on the dashboard in the same color as the button you clicked.
🆕 Already on a Project Task? When the dashboard already shows you on a Project Task, the green button label changes to Start New Project Task — clicking it will end the current Project Task and immediately open the form for a new one.
⚙️ Additional Buttons
- Manual Entry → Add missed work hours (See: How Manual Entry Works?)
- Logout → End your session in the software.
🌐 Web vs Desktop — what’s the difference?
Whether you log a task from the web portal or from the desktop app, the entry lands on the same Timesheet list under HRM > Timesheet. The list shows a small icon next to each row so reviewers can tell where the entry came from:
- 🌐 Web icon — entered from the browser portal.
- 🖥️ Desktop icon — entered from the desktop Timesheet app.
⚠️ Warnings
- Forgetting to Clock Out will keep your timer running.
- Use Break for short pauses; use Clock Out when you’re done for the day.
- If your tenant URL or admin password changes, you may need to log out and sign in again on the desktop app to refresh your session.
📌 Key Points
- Same login credentials as the DaaiSuite web portal.
- Entries from desktop and web all show up in the same Timesheet list, with a clear source icon.
- The app keeps tracking even when minimised; just don’t forget to Clock Out at end-of-day.
- Need to fix a missed entry? Use Manual Entry.