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How to use Timesheet Software?

đŸŽ¯ What this is

Purpose: Track work hours directly from your computer without opening the web portal.
Available For: Windows & macOS

🛠ī¸ Installation & Login

📍 Screen: Open the DaaiSuite Timesheet desktop app from your Start Menu / Applications. The login screen appears.

  1. Download & Install the Timesheet software from the link your admin shared.
  2. Open the App → enter your email and password (same credentials as DaaiSuite Business Suite).
  3. Click Login → the Timesheet Dashboard appears.

💡 Tip: Even if you close the app window, it keeps running in the background and continues tracking your time.

⚠ī¸ Stale session? If the desktop app refuses to log you in or shows an authentication error, your saved session may have been issued before a recent security update. Log out and sign in again from the desktop app to refresh your session.

📊 Dashboard Overview

📍 Screen: The Timesheet Dashboard opens automatically after login — this is the home screen of the desktop app.

  • Current Status → Shows whether you’re on a task, on break, or clocked out.
  • Timer → Starts from 0 when you begin a task and counts up in HH:MM:SS.
  • User Name → Displays the logged-in employee’s name.

🎨 Task Buttons & Their Colors

Task TypeButton ColorBillable?
Project Task🟩 Green✅ Billable
Break🩷 Pink❌ Non-Billable
Meeting🟧 Orange✅ Billable
Office Activity🟨 Yellow❌ Non-Billable
R&D / TrainingđŸŸĻ Blue❌ Non-Billable
Clock OutđŸŸĨ Coral Red❌ Ends current log

ℹī¸ Billable is automatic. Whether an entry is billable is determined by the task type you pick, not by a per-row toggle. A Project Task is billable; the other task types are not. There is no separate “Billable” switch to turn on or off for an entry.

📝 Adding a Task via Buttons

  1. Click the task button (e.g., Project Task, Meeting).
  2. A pop-up appears → you may enter a Title and Task Description. Both are optional — there is no validation, so you can leave them blank and still start the task.
  3. Click OK → the timer starts automatically.

💡 Tip: Your current task type is always shown on the dashboard in the same color as the button you clicked.

🆕 Already on a Project Task? When the dashboard already shows you on a Project Task, the green button label changes to Start New Project Task — clicking it will end the current Project Task and immediately open the form for a new one.

⚙ī¸ Additional Buttons

  • Manual Entry → Add missed work hours (See: How Manual Entry Works?)
  • Logout → End your session in the software.

🌐 Web vs Desktop — what’s the difference?

Whether you log a task from the web portal or from the desktop app, the entry lands on the same Timesheet list under HRM > Timesheet. The list shows a small icon next to each row so reviewers can tell where the entry came from:

  • 🌐 Web icon — entered from the browser portal.
  • đŸ–Ĩī¸ Desktop icon — entered from the desktop Timesheet app.

⚠ī¸ Warnings

  • Forgetting to Clock Out will keep your timer running.
  • Use Break for short pauses; use Clock Out when you’re done for the day.
  • If your tenant URL or admin password changes, you may need to log out and sign in again on the desktop app to refresh your session.

📌 Key Points

  • Same login credentials as the DaaiSuite web portal.
  • Entries from desktop and web all show up in the same Timesheet list, with a clear source icon.
  • The app keeps tracking even when minimised; just don’t forget to Clock Out at end-of-day.
  • Need to fix a missed entry? Use Manual Entry.

How can we help?