You can add and update employee salary details anytime from the Employee record in the HRM module. The canonical, field-by-field reference lives in the HRM article — this page shows you where the salary section lives and the golden rule for changing pay.
📍 Screen: Salary is managed under HRM > Employee > Edit → Salary section. The Users module no longer carries a Salary section — the Users > Users > Edit form covers only the login/account details (name, email, role, password, active status). Salary lives with the employee record, not the user account.
📍 Where Salary Data Can Be Edited
Salary records are added and edited in one place:
- HRM > Employee > Edit → Salary section.
The Salary section appears once the record is marked as an employee (the Is Employee? toggle is on).
🔑 Golden Rule — Never Overwrite a Salary Record
Never overwrite an existing salary record when pay changes. Always add a new salary record with a new Effective Month / Year. The salary engine picks the latest applicable record by Effective Month/Year, so historic months keep using their original record.
✏️ Steps to Add or Edit Salary (from the HRM Employee record)
- Go to HRM > Employee from the main menu.
- From the list, click on the Employee Record you want to update.
- Click the Edit button (blue, top-right of the aside).
- On the Details tab, scroll to the Salary section (shown when Is Employee? is ticked).
- To capture a pay change, click Add Salary Details (rather than overwriting an existing row) and fill:
- CTC, Basic %, HRA %, Conveyance, Variable %, Total CTC.
- Emp PF / Empr PF / Emp ESIC / Empr ESIC.
- Effective Month / Year — when the new salary kicks in.
- Click the Update button at the top-right corner.
📌 Reminders
- PF only applies when Basic ≤ ₹15,000.
- ESIC only applies when Gross ≤ ₹21,000.
- The salary engine picks the latest applicable record by Effective Month/Year, so backdating is unnecessary.
For a detailed, field-by-field explanation of each salary input, refer to: 🔗 Add / Edit Salary Data. This is the authoritative article and stays in sync with the salary engine.
For more details on user creation and data entry, refer to: 🔗 User Management – Creating and Managing Users.