You can manage and update user salary details anytime through the Users module. This article covers the entry point from Users > Users; the canonical, field-by-field reference lives in the HRM article — both paths edit the same record.
📍 Where Salary Data Can Be Edited
Salary records can be added or edited from either:
- Users > Users > Edit → Salary section, or
- HRM > Employee > Edit → Salary section.
Both paths edit the same record.
🔑 Golden Rule — Never Overwrite a Salary Record
Never overwrite an existing salary record when pay changes. Always add a new salary record with a new Effective Month / Year. The salary engine picks the latest applicable record by Effective Month/Year, so historic months keep using their original record.
✏️ Steps to Edit a User’s Salary (from Users module)
- Go to Users > Users from the main menu.
- From the list, click on the User Record you want to edit.
- Click the Edit button (blue, top-right of the aside).
- The User Details Form will open.
- Open the Salary sub-section. To capture a pay change, click Add New Salary (rather than overwriting an existing row) and fill:
- CTC, Basic %, HRA %, Conveyance, Variable %, Total CTC.
- Emp PF / Empr PF / Emp ESIC / Empr ESIC.
- Effective Month / Year — when the new salary kicks in.
- Click the Update button at the top-right corner.
📌 Reminders
- PF only applies when Basic ≤ ₹15,000.
- ESIC only applies when Gross ≤ ₹21,000.
- The salary engine picks the latest applicable record by Effective Month/Year, so backdating is unnecessary.
For a detailed, field-by-field explanation of each salary input, refer to: 🔗 Add / Edit Salary Data. This is the authoritative article and stays in sync with the salary engine.
For more details on user creation and data entry, refer to: 🔗 User Management – Creating and Managing Users.