📍 Navigation
- Go to
Billing > Proforma Invoices - You will see a list of all existing Proforma Invoices.
🛠️ Steps to Convert
- Click on any existing Proforma Invoice from the list.
- On the top right, you will see three buttons:
- Finalize
- Edit
- Delete
- Click the
Finalizebutton. - The system will immediately convert the Proforma Invoice into a formal Invoice.
🔄 What Happens After Finalization
| Action | Result |
|---|---|
| Status | PROFORMA → INVOICED |
| Invoice Number | Auto-assigned (if applicable) |
| Included in Accounting | ✅ Yes |
| Editable Again? | ✅ Yes, from Invoice module |
| Delete Record | From Proforma Invoice |
⚠️ Error Handling
You may encounter the following validation errors:
- “The Invoice Date cannot be earlier than the last invoiced date, which is MMDDYYYY”→ Ensure your invoice date is chronologically correct.
- “Due date can’t be earlier than invoice date.”→ Set a valid due date after or on the invoice date.

