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Convert Proforma Invoice to Invoice.

📍 Navigation

  1. Go to Billing > Proforma Invoices
  2. You will see a list of all existing Proforma Invoices.

🛠️ Steps to Convert

  1. Click on any existing Proforma Invoice from the list.
  2. On the top right, you will see three buttons:
    • Finalize
    • Edit
    • Delete
  3. Click the Finalize button.
  4. The system will immediately convert the Proforma Invoice into a formal Invoice.

🔄 What Happens After Finalization

ActionResult
StatusPROFORMA → INVOICED
Invoice NumberAuto-assigned (if applicable)
Included in Accounting✅ Yes
Editable Again?✅ Yes, from Invoice module
Delete RecordFrom Proforma Invoice

⚠️ Error Handling

You may encounter the following validation errors:

  • “The Invoice Date cannot be earlier than the last invoiced date, which is MMDDYYYY”→ Ensure your invoice date is chronologically correct.
  • “Due date can’t be earlier than invoice date.”→ Set a valid due date after or on the invoice date.