📊 The Expense Module in DaaI Business Suite allows you to track, categorize, and export all expenses in a structured way. This ensures proper financial reporting, clear categorization, and easy access for audits.
🔍 How to Track Expenses?
- Go to Menu → Finance → Expenses.
- Use Search Bar to quickly find an expense by vendor, invoice number, or reference.
- Apply Filters (date range, vendor, category, payment status, etc.) to narrow down results.
- The system displays all matching records in table view with details like amount, GST, TDS, category, and payment status.
- Click any record to open its detail view for more information.
⚠️ Notes:
- Tracking ensures you always know pending, reimbursed, or cleared expenses.
- Table view can be sorted by amount, vendor, or date.
- Petty Cash Expenses can be tracked through their linked Expense IDs.
- Use the Petty Cash Module grid to verify cash-based expenses alongside other recorded transactions.
🗂 How to Categorize Expenses?
- While creating/editing an expense record, locate the Expense Category field.
- Select the correct category from the dropdown (e.g., Salary, Utility, Bank Charges, Vendor Payment, Reimbursement, etc.).
- Save the record → Expense will now appear under that category in reports.
⚠️ Notes:
- Proper categorization ensures accurate reporting in Finance Reports.
- Reimbursement expenses must always be marked with the Reimbursement checkbox for correct employee tracking.
📑 How to Export Expenses for Audit?
- Go to Menu → Finance → Expenses.
- Apply Date Range or Filter to select the required period.
- Click Actions → Export.
- Choose PDF or Excel format.
- The system generates a statement including all saved expense fields.
⚠️ Notes:
- Exported reports are useful for internal reviews and external statutory audits.
- Ensure expense entries are accurate before exporting → Incorrect data will reflect in the reports.
⭐ Important Points
- Always categorize expenses correctly to avoid misreporting.
- Use filters regularly for quick analysis (e.g., vendor-wise spending, monthly utility costs).
- Export reports periodically for smooth audit preparation and financial compliance.