Petty Cash Basics

🛠 Prerequisites

• Access to Finance → Petty Cash in Daai Business Suite.
• At least one petty cash credit (cash added).

📍 How to View Petty Cash

1. Go to Main Menu → Finance → Petty Cash.
2. The grid shows:
   1. Date – Transaction date.
   2. Type – Credit (cash in) or Debit (cash out).
   3. Amount – ₹ value.
   4. Description – Free text / notes for the entry.
   5. Balance – Current available cash (running balance after this row).
   6. Credits – Money added to petty cash.
   7. Debits – Expenses / reimbursements paid by cash.
   8. Expense ID – Direct link to the Expense / Reimbursement that triggered the debit.

🔄 How balance updates

• Add a Credit → balance increases.
• Expense / Reimbursement marked as Paid by Cash → debit row auto-created → balance decreases.

⚠️ Note: Petty Cash automatically deducts when an expense or reimbursement is marked as paid by cash.

⚠️ Negative balance scenarios: The system does not block a negative petty cash balance. If debits exceed credits, the running balance will display as a negative figure — investigate immediately and add the missing opening balance / credit. Setting up an opening balance on day 1 is critical; otherwise the balance starts at 0 and goes negative as soon as any cash expense is recorded.

⭐ Important Points

• Always check available balance before approving expenses as cash.
• Petty cash is designed for small, routine payments only.
• Large payments should be recorded via Bank or other Payment Modes.
• Reconcile weekly with the physical cash on hand.

Summary: The Petty Cash Module acts as your cash wallet inside the system. It automatically records inflows and outflows, helping you manage small expenses without losing control of your cash balance.