Add/Edit/Manage Petty Cash Credits

Credits represent cash added into the petty cash pool (e.g., cash withdrawn from bank). Without credits, your petty cash balance will be zero, and no cash expenses can be recorded. Adding credits ensures your petty cash balance is funded. The module automatically updates the balance with every credit or edit, keeping real-time accuracy.

🛠 Prerequisites

• Finance access to Add New Credit in Petty Cash.
• Physical cash actually available with the cashier / office.

➕ How to Add a Credit to Petty Cash

1. Go to Main Menu → Finance → Petty Cash.
2. Click Add New Credit.
3. Enter:
   1. Credit Amount – cash amount being added.
   2. Credit Value / Description – reason (e.g., “Cash withdrawn from bank”).
   3. Date – transaction date (format dd-MMM-yyyy HH:mm — Indian standard).
   4. Notes – additional reference if needed.
4. Click Save.

✅ The system immediately increases the petty cash balance.

✏️ How to Edit a Credit

1. Select the record from the grid.
2. Click Edit.
3. Update details (amount, date, notes, etc.).
4. Save changes.

⭐ Important

• On editing a credit, the system auto-recalculates the petty cash balance in real time for that row and every later row.
• Always enter the exact credit value; wrong entries will distort the running balance.
• Credit edits are instantly reflected in the total petty cash.
• Use detailed notes for traceability (“Bank withdrawal — HDFC 12345”) to keep the audit trail clear.

📌 Tips

• Record credits the same day cash is withdrawn.
• Use Description for traceability.
• Don’t manually create debit rows — let the Expense + Reimbursement modules drive those.