How Manual Entry Works?

🎯 What is Manual Entry?

Purpose: Add missed work hours that were not logged in real time — for example, when you forgot to clock in to a meeting, finished work after clocking out, or had no internet during the work session.

🛠️ Steps to Add a Manual Entry

📍 Screen: Click Manual Entry from the desktop Timesheet app, or in the web portal go to HRM > Timesheet → click Add (top-right). A modal opens — that modal is the screen where you fill in the fields below.

1. Click Manual Entry (in web portal or desktop software).
2. Pick the Activity Type — Project Task, Break, Meeting, R&D / Training, or Office Activity. The selection drives the rest of the form.
3. Fill in the four core fields:
   1. Activity Type (Project Task, Break, Meeting, R&D / Training, Office Activity).
   2. Date (choose from calendar).
   3. From Time (start time).
   4. Up To Time (end time).
4. Optionally fill in Title and Task Description — these are required for billable activity types like Project Task and Meeting, and recommended for R&D and Office Activity so reviewers know what you worked on.
5. Click OK → the entry is added to the Timesheet.

📌 Notes & Tips

• Manual entries are tagged in the Timesheet list view (so reviewers can spot them at a glance).
• Use manual entries for situations like:
  • Forgot to log a meeting.
  • Worked after clocking out.
  • Recovering hours from an offline / no-internet period.
  • Adding back-dated entries while you were on field-work.
• Admin and Manager / HOD roles can edit or delete a manual entry if required (these actions are role-gated by your assigned permissions).
• Both web and desktop sources are accepted — manual entries created from either side land on the same list.

⚠️ Warning

Manual entries should be used only when necessary. Frequent manual logs may indicate poor time-tracking discipline — consider switching to the Desktop Timesheet Software for automatic capture in the background.

💡 Tip: If your role allows editing existing entries, you can also fix a small slip (e.g., a wrong end-time) by simply opening the row and editing it instead of deleting + re-adding a manual entry.