Module Location: HRM → Timesheet Overview
Purpose: To record employee work hours in an organized manner so they can be filtered, reviewed, and compiled for reporting.
Access Permissions
Admin: View logs for all users.
Manager / HOD: View logs for their respective teams.
Individual User: View their own logs (unless given special permission to view or edit others’ logs).
📍 How to Access
From the Main Menu:HRM → Timesheet
🖥 Screen Layout & Columns
The Timesheet module displays a table with the following columns:
| Column | Description |
|---|---|
| Is Billable | Indicates if the entry is billable. 💲 Green Dollar Icon → Billable hours 💲❌ Red Dollar Icon with Cross → Non-billable hours |
| Status | Shows source of the time log: 🌐 E Icon → Logged via Web Portal 💻 Desktop Icon → Logged via Desktop Timesheet Software |
| User | Employee’s name. |
| Date | Date of the time entry. |
| TimeStart / TimeEnd | Start and end time of the task. |
| Time | Auto-calculated duration (HH:MM:SS). |
| TaskType | Task category: Project Task, Break, Meeting, R&D, Training, Office Activity, Clocked Out. |
| TaskTitle & Task Description | Details about the task (required for Project Tasks, Meetings, R&D, and Office Activities). |
🔍 Filtering Timesheet Logs
- Select User Filter to view a specific person’s logs.
- Choose Date Range for a specific period.
- Click Submit to apply filters.
- Click Clear to reset filters and view all logs.
➕ Adding a New Entry (Manual Entry)
- Click the Green “New Entry” button.
- Select:
- User
- Date
- Start Time & End Time
- Click OK → Entry is saved as a manual entry.
💡 Tip: Use this when you forgot to log time earlier.
⚠️ Important Notes
- Billable entries affect client billing and reports.
- Incorrect entries can be edited by Admin/Manager.
- If you frequently forget to log time, use the Desktop Timesheet Software (See: How to use Timesheet Software?)
- You can also log time manually. Refer How Manual Entry Works