🎯 What this guide covers
This guide explains step by step how to create, evaluate, and store a candidate’s profile in the Hiring Module.
🔹 Step 1: Access the Hiring Module
📍 Screen: Log in → from the main menu go to HRM > Hiring → click the green Add button (top-right). The Add Hiring aside opens on the right — that aside is the screen where you fill in the candidate’s details.
- Log in to DaaiSuite Business Suite.
- Go to HRM > Hiring in the main menu.
- Click the ➕ Add button to open the candidate form.
🔹 Step 2: Fill Candidate Personal and Professional Details
The form contains multiple grouped sections. You may not need to fill every field at the first sitting, but try to enter as much information as possible. Fields marked with an asterisk (*) are mandatory.
Personal Details
| Field | Description |
|---|---|
| First Name * | Candidate’s first name. |
| Last Name * | Candidate’s last name. |
| Phone Number * | Primary contact number (with country code). |
| Alternate Phone | Secondary contact number. |
| Email * | Primary email address. |
| Alternate Email | Secondary email. |
| Address | Full residential address. |
| Country / State / City | Cascading dropdown — pick Country first, then State, then City. |
Professional Details
| Field | Description |
|---|---|
| Applied Position * | Job role the candidate is applying for. |
| Current Salary | Existing salary (numeric, full precision; the display rounds to 2 decimals). |
| Expected Salary | Expected compensation. |
| Notice Period | Notice period in months. |
| Total Experience | Total years of experience. |
| Current Designation | Present job title. |
| Current Employer | Current employer’s name. |
| Reason for Leaving | Reason for leaving the current role. |
| Interview Date | Scheduled interview date. |
Skills
| Field | Description |
|---|---|
| Primary Skill | Main skill (e.g., JavaScript). |
| Primary Skill Experience | Years & months of experience in primary skill. |
| Secondary Skill | Second skill (e.g., Angular). |
| Secondary Skill Experience | Years & months in secondary skill. |
| Other Skill | Additional skill (optional). |
| Other Skill Experience | Years & months in other skill. |
🔹 Step 3: Skill Evaluation
Skill evaluation helps you consistently assess the candidate’s capabilities. Each rating is a 0–10 slider:
- Primary Skill Rating
- Secondary Skill Rating
- Other Skill Rating
- English Rating
- Communication Rating
- Attitude Rating
- Practical Test Rating
👉 These evaluations can be added later by editing the candidate record if you don’t have all ratings during initial entry.
🔹 Step 4: Make or Update a Decision & Add Notes
| Field | Options / Notes |
|---|---|
| Suitable Profile | Yes / No — whether the candidate matches the job profile. |
| Decision | Dropdown: Hired, Rejected, Shortlisted, Offer, Onboarding, Training, etc. (the list is editable from Settings > Dropdown Settings if your tenant uses different stages). |
| Notes | Additional comments or observations. |
🔹 Step 5: Attach Documents
- Use the Upload Documents option to attach the CV, test scores, reference letters, and any other supporting files.
- Documents are stored under your tenant’s secure storage area — they are not visible to other tenants.
🔹 Step 6: Save or Close
- Save to store the candidate profile.
- Close to exit without saving.
📝 Changelog: Every edit you make to a candidate is captured at Save time (not on every keystroke), so partial edits are not stored. The change history is available from the Logs tab of the candidate aside.
📥 Bulk Import Candidates
📍 Screen: HRM > Hiring → click the Actions dropdown (top-right) → Import. The import dialog opens.
If you need to onboard a list of candidates from a spreadsheet, use the bulk import flow:
- Click Download Sample File — the sample lists every valid value for dropdown columns (Decision, Applied Position, Country, etc.) joined by ” / “, so you know exactly what to type.
- Fill the file with candidate data.
- Click Choose File and select your filled spreadsheet.
- Click Validate & Import. Invalid or duplicate rows are flagged in the result file and are not imported — fix the errors and re-upload.
📌 Important Notes
- ✅ Fields marked with an asterisk (*) are mandatory.
- ✅ Candidate records can be searched and filtered at any time from the Hiring list.
- ✅ You can edit or update skill ratings, decisions, and other details later — every change is tracked.
- ✅ Use the Attach Documents option to upload supporting files (CVs, test scores, references).
- ✅ All entries and ratings should be carefully reviewed before saving.
- ✅ Next: Track Interview Progress & Status — and what each status means.