Who Can Approve Leaves
- Reporting Manager → Can approve/reject leaves of their direct team.
- HOD (Head of Department) → Can approve/reject all leaves in their department.
- Override User → Can edit or cancel any leave in the company.
Approval Rules
- Both Manager and HOD must approve for the leave to be granted.
- If one approves but the other rejects, the leave will be rejected.
- Override User can step in and approve on behalf of Manager or HOD if required.
Special Cases
- Unnotified Leave: If a leave request is rejected but the employee was still absent, Manager or HOD can mark it as “Unnotified Leave” (always treated as unpaid leave).
- Cancel Approved Leave:If leave was approved but the employee ended up working that day, Manager, HOD, or Override User can cancel the leave.
➡ This restores the leave balance.
Leave Override – Special Rights
Only given to certain roles by the admin.
Actions Override User Can Do:
- Cancel Approved Leave
- Used if employee was present after applying for leave.
- Balance is restored if previously approved.
- Mark as Unnotified Leave
- Used if leave is rejected but employee was absent.
- Counts as unpaid leave.
- Edit Leave Duration
- Less Leave Taken: If fewer days were taken than approved → updates balance.
- More Leave Taken: If more days were taken than approved → choose if extra days are Paid or Unpaid.
- Paid Leave Without Sufficient Balance
- System will auto split into Paid (available days) and Unpaid (remaining days).
💡 Tip: Always update leave status before the Salary Generation Date to ensure accurate calculations.
⚠ Warning: Misusing Leave Override can cause incorrect salary deductions. Only authorized HR/Admin should use it.
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