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Allowance

The Allowance Module in DaaI Business Suite helps you add, update, and manage extra payments given to employees—like commission, travel allowance, bonuses, or ex-gratia payments. You can use this module to enter or modify allowance amounts for each employee for a particular month and year.

Step-by-Step Guide

1️⃣ Open the Allowance Module

  • Log in to DaaI Business Suite.
  • From the main menu, go to Allowance Module under the HRM section.
  • Click the ➕ Add button (green button at the top right).

2️⃣ Select Month and Year

  • At the top of the screen, select the Month and Year for which you are entering allowances.

⚠️ Important: If you select the wrong month/year, the allowances will not reflect in the correct salary cycle.

3️⃣ View Employee List

  • You will see a table showing all employees with:
    • Employee Code
    • First Name & Last Name
    • Columns for Commission, Travel Allowance, and Bonus / Ex-Gratia
  • Each row represents one employee.

4️⃣ Add or Update Allowances

  • Find the employee you want to update.
  • In the relevant column (e.g., Commission, Travel Allowance, Bonus), type the amount you want to give.
  • Repeat for each employee as needed.

💡 Note: If salary for that month has already been generated, you cannot update allowances here.
Instead:

  • Go to the Salary Module
  • Update the allowance there
  • The changes will automatically update in the Allowance Module.

5️⃣ Save the Changes

  • After entering all values, click 💾 Save (top right).
  • To exit without saving, click ❌ Close.

✅ Tips for Effective Use

  • Be Consistent: Employees in the same role/grade should have consistent allowances unless there’s a special reason.
  • Double Check: Review all entered amounts before saving to avoid wrong payments.
  • Update Before Salary Generation: If possible, enter allowances before generating the salary to avoid extra steps.
  • Keep Records Clean: Old allowances remain in the system for audit and compliance, so always enter correct data.

⚠️ Warnings

  • Entering wrong amounts may cause incorrect salary payments.
  • Always ensure the Month and Year match the intended salary cycle.
  • If allowances are added after salary generation, you must manually update from the Salary Module.